Report an Incident
GUIDA will guide you through each step and generate the appropriate documentation.
Step 1 — Select Employee
Search for the employee involved in the incident.
John Sithole
EMP-001 · Warehouse Operator · Warehouse Division
Step 2 — Incident Details
Provide the date, time, and location of the incident.
Step 3 — Incident Category
Select the type of incident. GUIDA will display guidance specific to that category.
Absenteeism — Definition
Habitual or deliberate absence from work without authorisation or valid reason. Includes failure to report for duty or to follow leave procedures, as well as excessive absences that disrupt business operations.
Provide a factual, objective account of what occurred. Avoid opinion or speculation.
Step 4 — Evidence & Documentation
Upload supporting documents to strengthen the case. GUIDA will include these in the Evidence Pack.
Drop files here
or click to browse
PDF, Word, Excel
Drop files here
or click to browse
PDF, Word
Drop files here
or click to browse
MP4, JPG, PNG
Attendance_register_May2025.pdf
124 KB · Uploaded just now
Call_log_28May2025.pdf
48 KB · Uploaded just now
Evidence uploads are optional at this stage. You can add more documents to the Evidence Pack at any time. However, the stronger your evidence pack, the more useful GUIDA's guidance will be.
GUIDA Analysis Complete
Case CASE-2025-047 · John Sithole · Absenteeism
Employee History Considered
1 Active Warning
Verbal Warning — Absenteeism
Issued: 12 Feb 2025 ·
Expires: 12 Aug 2025
3 Prior Incidents
2× Absenteeism, 1× Punctuality
Last 12 months
Pattern Detected
Monday/Friday pattern
3 of 4 absences
Recommendation
Based on the employee's active verbal warning for absenteeism issued on 12 February 2025 (within the 6-month validity period) and the current incident involving 5 consecutive days of unauthorised absence, it may be appropriate to consider escalation to a Written Warning in line with the company's disciplinary code and the Code of Good Practice: Dismissal (Schedule 8 of the LRA).
This is guidance, not a legal decision. GUIDA AI never disciplines employees or makes final decisions. A human manager and HR representative must review, approve, and take responsibility for any action taken.
Suggested Next Step
Issue a Written Warning notice to John Sithole. GUIDA will draft this notice on company letterhead for your review and approval before sending.
Case created successfully
CASE-2025-047 has been created and filed
Reported by Themba Nkosi · 3 June 2025, 09:00 · Logged & audited