Add Employee
Capture the employee's details, arrange induction, and configure their system access. GUIDA will create their profile, employee record, and onboarding documents.
Step 1 — Personal Information
Matches the fields shown on an employee's profile Overview tab.
Banking Details
ConfidentialStored securely and masked by default. Viewing the full account number requires HR / GUIDA authentication — password, fingerprint, or facial recognition.
Step 2 — Employment Details
Select the employment type first — GUIDA applies the relevant legal framework and unlocks the remaining fields once a type is chosen.
Select an employment type above to continue.
Click to open the calendar and select a date.
Legal maximum: 195 hours per month (BCEA ordinary hours).
Tap a time to adjust — behaves like a scrollable time wheel on mobile devices.
Use the +/– controls to adjust in R500 increments — mirrors a wheel-style selector. Visible to HR and Payroll roles only.
Step 3 — Induction
Select the documents, policies, and training GUIDA should generate for this employee. Selected items will require the employee's signature within 72 hours, and apply throughout their employment unless amended from time to time.
Documents & Policies
Training
5 documents generated and filed under this employee's Documents tab, pending signature
Disclaimer: The Company reserves the right to amend any policy, rule, regulation, or process referenced in these documents at its sole discretion. Where an amendment requires the employee's perusal and signature, GUIDA will automatically notify the employee and record the acknowledgement on their file.
Step 4 — Permissions & Access
Define this person's role in GUIDA and which modules they can access. Selecting a role suggests a default set of modules, which can still be adjusted manually.
Select which departments or teams this manager will oversee.
Module Access
Review Employee Details
Confirm the information below before creating the employee record.
Personal Information
Employment Details
Induction Documents Selected
Role & Module Access
This creates a live employee record. Once confirmed, the employee profile is created immediately, selected induction documents are generated for signature, and the configured access permissions take effect.